Data has transformed the world around us and as such the use (and misuse) of data is a regular feature of the news cycle. Data underpins almost everything we do, and this is as important in schools as anywhere else. Schools rely on their MIS to curate all this information acting as the central source of truth for everything from communications to academic records, alumni data, attendance and behaviour information, and their finances. Any data discrepancies in one area can have serious consequences elsewhere in the school.
Many systems are actually made up of several different databases that are connected. An individual may have multiple records across the different databases, records that are updated separately and rely on this connection to keep track of changes. Any breakdown in these connections and the data is no longer accurate.
A single record database, with one record for every individual, leads to a number of tangible improvements in the way schools can leverage their data.
Enhanced Data Management
In many schools, individuals can end up with multiple records across different databases—Academic, Junior School, Senior School, Alumni, etc. This fragmentation can lead to inconsistencies, with some records being updated while others are not. Such discrepancies can cause confusion, inaccurate reporting, and frustration for both staff and families. A single record database like Veracross ensures that everyone has one record that is continuously updated, providing a clear and accurate picture of their entire history with the school.
Improved Visibility and Tracking
Having all relevant information in one place allows schools to have better visibility of each individual. Staff can easily access a comprehensive view of a student’s interactions with the school, from participation in sports teams to involvement in the PTA. This holistic view helps in tracking trends and patterns more effectively, supporting better decision-making and personalised communication. It ensures that no one slips through the cracks and that every individual’s contributions and needs are recognised.
Better Experience for Parents
While schools primarily serve students, parents are often considered the main ‘customers.’ Their experience with the school encompasses everything from daily communications and newsletters to billing and school reports. Veracross, with its one-person, one-record database simplifies this experience by providing one source of truth and a single login for parents and staff. This makes it easier to manage communications, ensuring they are targeted and relevant. Parents feel more connected to the school community, enhancing their overall satisfaction.
Increased Efficiency and Reduced Costs
Managing multiple databases is not only a data management challenge but also a financial burden. Schools may find themselves paying for redundant systems and spending extra time managing them. A single record database streamlines operations by reducing the need for multiple systems and simplifying the management of the school’s digital ecosystem. This leads to cost savings and allows staff to focus more on their core responsibilities rather than administrative tasks.
Building Trust in Data
When data is fragmented and inconsistent, it can lead to a lack of trust in their school MIS. Staff and families may become frustrated with the system, leading to decreased usage and reliance on the data. Veracross builds trust by ensuring that the data is accurate and up to date with its single record architecture. This trust is crucial for effective communication and decision-making within the school.
Is it time to consider a Single-Record MIS?
A single record database is a powerful tool for schools, providing numerous benefits from enhanced data management and improved visibility to better parent experiences and increased efficiency. By ensuring that everyone has one comprehensive record, schools can create a more connected and supportive community, where data is trusted and effectively utilised. Embracing this approach can transform the way schools manage their information, leading to better outcomes for students, staff, and families alike.
Simplify your Data Management
If you are looking to simplify data management, have informed conversations, improve family satisfaction, and consolidate software systems, your school will benefit from a single-record MIS.
As the one-person, one-record school management platform for private and independent schools, Veracross helps schools unify their communities with one source of truth. Book a free demo to chat with our sales team and learn how we can help you.
